• Verify that Mission and Goals match well for this audience. Tweak as needed.
• Check for hidden slides and internal links. Make sure the order and links are what you want.
• Have a hard copy of your notes or outline of your key points.
• Ensure you have enough copies of any handouts or support materials.
• Verify you have any props or visual aids you plan to use.
• Make sure all files are on your computer. (Presentation files, video files, non-embedded audio files, fonts).
• Have a second copy of all files available (on thumb drive, or e-mail/website)
• Turn off Windows Messenger, iChat, Norton Anti-Virus, E-mail programs, etc.
• Turn off the tap-to-click function of laptop touchpads.
• Get into presentation room to debug using your laptop with other equipment or verify your equipment is working
• Try out any sound equipment. Set the volume just a shade loud if testing in an empty room.
• Find out where room lights and temperature are controlled or who to contact if there is a problem.
• Launch the presenting software and any auxiliary programs, such as Acrobat reader or Media player, before the
Preparing the Room
• Verify the distance to the audience is no more than six times the width of the screen, but at least two times the
width of the screen. Ideally, no one should be more than 30° to one side of the screen;
• Rearrange the seating if it creates barriers between you and your audience or doesn’t allow you to move around
the room as you wish.
• Take out 30-40 percent of the chairs if audience numbers may vary, but have them stacked and ready.
• Find the location of the nearest bathrooms, breakout rooms, or other areas people may need during the
• Review your presentation notes or outline to keep key points in your mind.
• Review key things you want for the first five minutes that set the tone
• Warm up your body and voice with a few exercises.